The Oral Session will be held in person in the conference rooms on the 1st and 3rd floors of BEXCO Exhibition Center 2 and all sessions will be shared with our online platform using Zoom.
For a hybrid conference and using online platform, all on-site and online presenters are asked to submit the pre-recorded video file.
How to prepare your video file?
Presenters should upload their video files (10-13 minutes) through the system
(https://sigongji.iccas.org/program/login/login.asp) by October 31, 2022.
Please prepare your video according to the following:
- FORMAT: mp4
- DURATION: 10-13 minutes, so as to leave at least 2 minutes for questions
- SIZE: no more than 150MB (hard limits)
- ASPECT RATIO: 16:9
When you produce your video, please keep the following in mind:
- Be sure that the movement of your laser point (that is, the movement of your mouse cursor) is recorded. Sometimes, even if you move your mouse, it is not recorded.
- It is highly recommended that the presenter’s face be also recorded in the video. However, when doing so, please make sure that the camera video does not hide the slides.
- Select an appropriate microphone and room/office for optimizing your recording audio quality (you may google “best way to record a video lecture” for suggestions to minimize reverb and echo).
- Be sure to check the volume level of your video.
- Open a timer on your second screen or on your smartphone to keep track of the elapsed time.
- Most of all, it is important to perform a few tests before recording your final version.
- For conversion of your video to reduce the size or the format, you may use is free multi-platform software such as HandBrake (https://handbrake.fr/).
While there are many different options for recording your videos, an effective recording tool is embedded in the Zoom platform (the one that will be used for the conference sessions). It suffices to create a meeting where the speaker is the only participant, share the screen (the slides) and activate the camera of your laptop so that the speaker’s face is visible. Then through the “Record” button you can easily generate your video. In doing so, make sure you share the whole screen to avoid having trouble with the aspect ratio of your recording.
How to present your paper?
* Time of Presentation: 15 minutes
On-site or online presenter should make sure the presentation fits well within the assigned time slot, leaving at least 3 minutes for a period of question-answering. The official language of presentation is English.
For on-site presenter: You will present your material directly in the conference room.
Presentation Materials
- All presenters should prepare the presentation file in Microsoft PowerPoint or Adobe-PDF format in English. Please bring a USB memory containing your presentation file.
- It is recommended that the presenter save the material to the furnished notebook running Microsoft Windows before the session start. Using your own laptop or smart device, as long as it is enabled with HDMI output connection, it is possible but not recommended.
- If your presentation contains animation and short movies, you are advised to check the technical matters prior to the session.
Audio-Visual Equipment
- Each session room will be furnished with a Beam Projector and a Notebook for all presentations. The computers at the session room will be equipped with Microsoft PowerPoint and Adobe Acrobat Reader. To avoid frequently occurring technical problems in the presentation, all presenters are highly encouraged to use the aforementioned equipment provided in the session room.
- Using your own laptop computer or other smart devices, as long as it is enabled with HDMI output connection, it is possible but not recommended. If it is unavoidable to use your own laptop, the presenter should bring all the necessary adaptors that are compatible with our beam projector. Also, you must inform the staffs stationed at the session room that you will use your own equipment for the presentation.
For online presenter: We will use the platform with Zoom for online participant. Online presenters should enter the online session and present based on pre-recorded videos or live for 12 minutes and answer questions for 3 minutes.
The online oral presentations are performed based on pre-recorded videos or live, with high preference for pre-recorded videos. The live presentation option should be chosen with your own risk only when (1) you have enough bandwidth in your internet connection, and (2) you are already familiar with Zoom and its screensharing.
